Some Options for Backing Up Your Photos Online

0Comments

Backing up your data is an essential part of your photography workflow. While many photographers still advocate for using physical external hard drives, there are also many online services where you can store your images. In this article, I will go over the pros and cons of several popular sites to backup your photos online. Please note that these photo solutions are constantly changing their features, so always check with them directly to verify any details.

Photo backups versus photo sharing sites

Some Options for Backing Up Your Photos Online

It’s important to note the differences between a designated photo backup services and photo sharing websites. Traditional photo backup services such as Backblaze and CrashPlan focus purely on backing up data and can be set to backup an entire computer or hard drive. This is good in the sense that you can have everything you’ve ever created on your computer saved to the cloud. However, these backups end up being extremely large files and they take extra time to retrieve. So if you need to constantly and quickly access your backed up photo data, it may not be wise to rely solely on these types of providers.

Photo sharing sites, on the other hand, are not meant to be comprehensive backups of your entire computer. Many of these sites impose limits on the types and sizes of files that can be uploaded. Thus, photo sharing websites are best used to upload, store, and share edited photos.

How I backup my photos

My advice is to have a backup for your backup. As a professional photographer who shoots primarily in RAW, I have terabytes of data to store, but I don’t generally need frequent access to those original files. I opt for CrashPlan to do automatic backups of my RAW images, in addition to storing them on external hard drives.

Charles Wiriawan

Image By Charles Wiriawan – external hard drive method of backing up.

My photography business is such that I constantly need to dig up old high-resolution photos to present to clients, and CrashPlan doesn’t give me easy, immediate access to those files. So I save edited, high-resolution copies of every photo I take and upload them to SmugMug. This way, I have quick access to the photos and can easily prepare an online gallery to share and sell images to clients. I also have Google Photos set to do automatic online photo backups anytime I save a new JPG image to my computer. In the end, I have four ways of backing up my photos.

Backup Services

These are comprehensive backup and cloud storage solutions meant to hold large amounts of data. Set them to automatically backup your entire computer or hard drive, and practically any file type or size will be accommodated. On the plus side, these backup solutions are pretty affordable for what they offer. However, it can take a long time to backup huge files, and file restoration can also take a bit of time.

Backblaze

One of the most popular backup solutions, Backblaze can automatically backup an unlimited amount of data from a single computer (note; it will connect and backup external drives as well). There’s no restriction on file type or size, and there’s only one pricing plan. It costs $5.00 per month or $50 USD per year for a Backblaze account. You can even pre-pay $95 for a 2-year plan. It’s an affordable and reliable solution for making sure everything on your computer is backed up.

Some Options for Backing Up Your Photos Online backblaze

CrashPlan

Virtually the same as Backblaze, CrashPlan also offers automatic computer backups. The main difference is that CrashPlan offers several different subscription plans. Included in the free plan is an automatic backup to a local hard drive or another computer. If you want to backup your data to CrashPlan’s cloud, the cost is $5 per month to backup one device for unlimited cloud storage and mobile file access. To add an extra device (as many as 10), the Family Plan is available for $12.95 per month.

crashplan Some Options for Backing Up Your Photos Online

Amazon Cloud Drive

At $11.99 a year for unlimited photo storage (or free for Amazon Prime members), Amazon offers competitive cloud storage solutions, but at some expenses. The main downside to Amazon Cloud at the moment is its lack of features when compared to other more established solutions. For example, a desktop client must be used to upload files larger than 2GB, there are no automatic backup features, and stored files are not automatically updated. Given these underdeveloped features, Amazon Cloud Drive at this moment seems more like an off-site hard drive rather than a true backup solution.

amazon-online-photo-backup

Microsoft OneDrive

Formerly known as SkyDrive, OneDrive is Microsoft’s cloud storage solution that works with Windows, Mac, iOS, and Android devices (but still no Linux). Base plans include a generous 15GB of free storage. Paid plans start at $1.99 a month for an extra 100 GB, or $6.99 for 1TB of space. The main downsides are a slow upload and download speed, a 10GB size limit per file, and the need to have a Microsoft, Outlook, or Xbox Live account in order to access OneDrive. This may be a hurdle for those who don’t use any Microsoft or Windows products.

onedrive-online-photo-backup

Google Photos

The photo storage solution offered by Google takes a slightly different approach than that of Dropbox or Flickr. Google Photos offers unlimited backup of a wide variety of file formats (including RAW images). You can also set automatic backups to occur whenever a new photo is taken on your mobile device or saved to your computer. However, all photos and videos must be under 16 megapixels or 1080p HD video.

If you upload larger files under the unlimited plan, your files will be compressed to fit these maximum size requirements. The only way to upload original, full resolution images is to opt for a plan with limited storage. In a way, this makes sense. You pay for more storage space if you need it.

google-photos-online-photo-backup

Photo Sharing and Image Hosting Websites

These websites were not originally meant to be comprehensive backup solutions. However, many photographers have begun using them as such. Most of these websites have limitations when it comes to data storage or file types that you can upload. Thus, they may not be the best all-around backup solution for your photos, depending on your needs.

Dropbox

One of the most popular tools to backup photos online is Dropbox. It exists in the form of a mobile app, website, and desktop app and allows you to store all types of media including photos, documents, videos, and other files. Anything you add to Dropbox can be immediately accessed anywhere when you log in via the corresponding website or app.

Using the free version gives you 2MB of storage space, but you can purchase additional space. Dropbox made an attempt at pushing an automatic photo backup feature in the form of Dropbox Carousel. However, this app along with Dropbox’s email app Mailbox shut down in early 2016. Thus, it’s questionable if they will make future investments into further feature development.

dropbox-online-photo-backup

Flickr

Yahoo’s venerable photo solution, Flickr, has withstood the test of time and continues to be popular among amateur and professional photographers. Even with a free account, you get 1TB of photo storage space. However, you cannot get more than 1TB of space, even with a paid Flickr Pro account. Instead, the paid account just removes ads and gives you access to your account stats. While Flickr isn’t the best for sharing photos with clients, it does give you the option to license and sell your photos.

The main downside to Flickr has to do with file size limits. Uploaded photos cannot be more than 200MB and videos must be 1GB or less in size. Additionally, RAW images cannot be uploaded.

flickr-online-photo-backup

SmugMug, Zenfolio, and Photo Shelter

These three paid photo-sharing websites are popular for presenting and selling photos to clients:

  1. SmugMug
  2. Zenfolio
  3. PhotoShelter

However, the push for offering unlimited photo storage has elevated these sites into becoming viable ways for photographers to backup images. All three sites also offer components that help you build your photography website. SmugMug and Zenfolio are among the most affordable, while PhotoShelter is more expensive.

In Conclusion

So which photo backup solution is best for you? It truly depends on what media you are looking to backup, how often you will access it, and your budget. Whichever solution you choose, remember to always have a backup for your backup. Also, please remember that these services are constantly offering new promotions and features. The information in this article may change, so always check directly with the provider to verify details.

How do you backup your photos? Let us know in the comments below.

Read more from our Tips & Tutorials category

Suzi Pratt is an internationally published Seattle event and food photographer. Her photos appear regularly in Eater and Getty Images. She is also a prolific blogger who teaches others how to run a successful photography business.

  • Tanguero

    One thing I bumped into for online backup is that my provider, Comcast, has a 1024GB limit for internet usage . Anything more costs 10$ per 50GB. I bumped into this limit when I did my initial backup of my 1.5TB drive on BackBlaze. There are lots of factors which affect your internet usage, including security cameras (like Nest) so the bottom line is that before you go to the effort of initiating an online backup service, check with your internet provider to see if you have a limit imposed and how that might affect your backup plans.

  • Chad. if you feel Celina `s comment is nice… on tuesday I got them selves a Jaguar XJ from receiving $4331 this-past/month and even much more than ten-k this past-month. with-out a doubt this is definitely the easiest-job I have ever actually had. I began this 8-months ago and almost straight away started out to bring home at the least $81.. per hr. Get the facts…>>
    https://www.facebook.com/Tina-E-King-610592265811198/app/208195102528120/

  • This is how you can make quite good wealth each month… You can do it yourself! After been without work for six months, I started off freelancing over this web-site and at the moment i couldn’t be pleased. After half a year on my latest job my monthly earnings are around 12k a month…>> http://www.facebook.com/For-US-UK-Canada-Australia-and-New-Zealand-1081278581977571/app/208195102528120/

  • marcyzim

    Thanks for the article. I’ve been a smugmug user for years but they don’t accept RAW images. Do any of these sites allow you to search using keywords? That would be extremely helpful.

  • Kyle

    You said: “I constantly need to dig up old high-resolution photos to present to clients, and CrashPlan doesn’t give me easy, immediate access to those files.”
    Why’s that? Why is it hard to get access to those files? Tell us more. ( :

  • Alan D Granger

    Due to my ISP my upload speed is less than 1 Mbps and my upload speed is about 5 Mbps. Takes weeks, months, years.

  • Suzy Greenberg

    Great article. You missed one, SugarSync.com. The great features allow you to select the folders you want to backup and you are not required to move photos to a drive specific folder. As you add new images to your photo folder, they are uploaded to the cloud. Use multiple computers, all computers are kept in sync. Want to view from a mobile device, it is there! Need to access a few images from a computer not in your linked computer network, there is a great web interface.

    As with any backup plan, try it to see if it meets your workflow needs. Then TEST IT to make sure you can recover all your files easily. Fortunately download speed are faster than upload , so a recovery will not take as long as the initial upload.

  • Mark Fussell

    Thanks Suzi, exactly what I needed to know! Managing files is the never-ending task of the modern age.

  • Bill Wyatt

    External hard drive for immediate access, google photos for automatic cloud backup, Amazon Cloud Drive for those large RAW files that exceed google photos max file size for unlimited plan, SmugMug for online presentation to clients, and finally crashplan so I’ve got a backup of my external drives. (I’ve never had one to last forever). Used to use backblaze and found them to be very similar. Just prefer the crashplan layout a little better. If you’re thinking this is overkill, you’re probably right. Most of my images are available in 5 different places, but each serves a slightly different purpose and in the end, redundancy is a good thing. Great article!

  • An excellent article. Too often people don’t think about backup until AFTER it is needed. You covered a lot of options and gave a good description of limitations and features. One thing to consider when backing up is how you need to access the files. If you want to show others your work, culling through hundreds of backed up images is time consuming and very unprofessional. But if you want just backup, then save some money and find a service that does just that and does it well.

    I would mention another Amazon service that most folks have never heard of – Glacier. It’s Amazon S3’s quiet cousin. The cost starts at about a penny per GB per month, so 1 TB of backup is only $10 per month. And Glacier doesn’t care what you store – JPEG, RAW, Lightroom catalog, customer contracts. They take it all. Just be warned, restoring from Glacier may mean a few hour delay before the download starts; that’s why it’s considered cold (offline) storage. There are free and paid clients, and remember that your upstream Internet speed is probably going to mean that your initial backup takes days or even weeks.

    It’s also good to keep a local backup for quick recovery of files. You can just copy to a hard drive periodically (but no one ever remembers to do this), or get a simple backup program (free or paid). If you use a Mac, you already have Time Machine, which has saved my bacon at least once. Windows has something similar, but I suggest a third party program for true peace of mind.

  • David Mair

    Really good article. I have local (immediate access) already done on a RAID-based NAS but doing a second copy has been on my to-do list for a while now. There are at least a couple of options in this list I’ll check into further — thanks for that! A word of warning on Amazon; their terms and conditions for Cloud Drive “expressly” prohibit use of the service to run a business. See section 1.2 of their terms and conditions. I also wrote a blog post about this trying to get more clarity from Amazon about what they consider “running a photography business” to mean. So, if you’re a professional photographer with your own photography business you’re technically violating their terms of service. In other words, they want you using S3 or Glacier. (see: http://www.dragonflyphoto.org/blog/2015/5/Amazon-Cloud-Drive-Read-the-Fine-Print-Then-Verify). That’s not a shameless plug for my blog, by the way, I just include that because that blog post includes my e-mail exchange with Amazon support around the T&Cs for Cloud Drive. Secondly, Glacier is a very cheap service; however, if you ever need to recover your data as the author states, expect it to be very slow. The second “gotcha” is that the cheap price for storing your data goes out the window and you can expect additional costs to recover those files. It’s not super expensive to recover unless you are in a situation where you are recovering TBs of data. (see: https://aws.amazon.com/glacier/pricing/) I wouldn’t recommend it for an off-site copy solution unless you just want to back it up there for “just in case” purposes and don’t plan to ever recover files unless you have a catastrophic loss of data. Per their description, it’s an archival service.

  • I got paid 104000 bucks in last twelve months by working on-line from my house a­n­d I manage to accomplish that by w­o­r­k­i­n­g part time for few hours on daily basis. I was following work model I found on-line and I am so excited that i earned so much money. It’s very beginner friendly and I’m just so happy that I found out about this. Here’s what I do… http://statictab.com/gpfvgtj

  • I have my RAWs on my computer with automatic syncing to my raid NAS. From the NAS it backups my RAWs to Amazon glacier (not sure what it is called now). Much cheaper for long term storage of data that you do not need a lot of access to.

    Edited photos get backed up to Google photo as raw with paid plan, easy to search and share with family and friends.

    Currently, I am playing around with the Adobe solution but have not found any advantages yet.

Join Our Email Newsletter

Thanks for subscribing!


DPS offers a free weekly newsletter with: 
1. new photography tutorials and tips
2. latest photography assignments
3. photo competitions and prizes

Enter your email below to subscribe.
Email:
 
 
Get DAILY free tips, news and reviews via our RSS feed