How to Create Contact Sheets in Lightroom - Digital Photography School

How to Create Contact Sheets in Lightroom

Lightroom-Contact-Sheets11.jpg

Historically a contact sheet was a page of images each printed at the same size as the film negative – they were used as a reference for the images on the film roll. They were called contact sheets because the film was placed in close contact with the paper when printing them.

These days the term contact sheet loosely means an arrangement of multiple, small, same size images on a single page usually with some identifying information such as the image filename placed under the image. The purpose is to provide reference to a larger number of images. You may print them to keep or give to a client as a catalog of the images from a shoot, for example.

You can create a contact sheet inside Lightroom and here’s how to do it:

Select a Template

Start by selecting the folder or the collection that contains the images that you want to add to the contact sheet.

Launch the Print module and, from the Template Browser, select one of the contact sheet options. There are a few grid layouts including two with square image cells – a 4 x 8, and a 5 x 8. There are two with landscape orientation cells – one 5 x 9, and one 5 x 11.

I chose the 5 x 8 one.

Lightroom-Contact-Sheets01.jpg

Set up the Print Job

If you plan to ‘print’ the contact sheet to a jpg file, from the Print Job panel on the right of the screen, choose Print to JPG File. As contact sheets are just that – a contact sheet and not full scale images – select to use Draft Mode Printing to speed up their creation.

The page dimensions will be preset for 8.5 x 11in. You can set your own Custom File Dimensions but increasing the size of the page simply changes the page size not the size of the cells – you have to adjust them separately.

Lightroom-Contact-Sheets02.jpg

Adding Images

If you have only one image selected in the Filmstrip then the contact sheet will only display one image.

You’ll need to select all the images on the filmstrip to add them to the contact sheet. To do this, either click on the first image and Shift + Click on the last or select All Filmstrip Photos from the Use: list on the toolbar. If the Toolbar is not visible, press T to display it. You can also select Flagged photos, if desired.

The Toolbar shows you how many pages you will use and you can click the arrow keys on the toolbar to navigate the pages.

Lightroom-Contact-Sheets03.jpg

Add Image Captions

To add information below the images, from the Page panel on the right, select the Photo Info checkbox and choose the field to display. You can use one of the preset options such as Caption, Date, or Filename or click Edit to create your own field.

Lightroom-Contact-Sheets04.jpg

In the Text Template Editor, you can access to fields such as the filename, a sequential numbering or date as well as EXIF and IPTC data. You can also type your own custom text to create detailed photo info to add to the contact sheet. Here I typed some text, added a sequential number and the filename.

Lightroom-Contact-Sheets05.jpg

Customize the Contact Sheet

The template contact sheets are a starting point but you do not need to strictly adhere to their design if you don’t want to and they can be easily customized.

For example, from the layout panel if you click the Keep Square checkbox you will find that in some layouts your images may change orientation so the page will be a mix of portrait and landscape images.

You can adjust the maximum cell size and width using the Cell Size Height and Width sliders in the Layout panel. As you adjust the cell size, notice that the Cell Spacing values will change.

You can decrease the number of rows and/or columns using the Page Grid options. By decreasing the number of rows or columns, you can increase the cell size.

Lightroom-Contact-Sheets06.jpg

Adjusting Margins

If you increase the Bottom or Top margin you can give yourself room to, for example, place an Identity Plate on the page.

Here I’ve reduced the number of rows and increased the bottom margin and added an Identity Plate from the Page panel options. In the Page panel, select the Identity Plate checkbox and then select the Identity Plate to use.

The Identity Plate will appear, by default, in the middle of the page so drag it into position on the page. Adjust its scale by dragging on the Scale slider.

You can adjust its Opacity if desired and, if it is a text identity plate (rather than a graphic), you can also select Override Color to make it any color you like.

Lightroom-Contact-Sheets07.jpg

Print the Result

When you’re done, you’re ready to output the result. If you selected to print to a JPG file click Print to File and type a name for the file and select a location for them. The pages will be printed to a JPG file and if there are more than one they will be sequentially numbered.

Lightroom-Contact-Sheets08.jpg

Print to PDF

If you want to print to a PDF on a Windows machine you will need to have a PDF printer driver installed such as Adobe PDF or one you have downloaded from the web.

Select Page Setup, select the pdf printer driver and configure the page size so it matches the template size – such as letter paper portrait orientation. Then set the Print to: option in the Print Job panel to printer and click Print to print to a pdf.

Lightroom-Contact-Sheets09.jpg

Save the Template

If you have customized a template and want to be able to use it again in future, save the design as a new template.

Click the plus symbol opposite the Template Browser panel header and type a name for your template. You can store it in User Templates or create a new folder for it. Click to create it.

In future you can save yourself the time setting up the template by starting with your customized version.

Lightroom-Contact-Sheets10.jpg

Read more from our Post Production category.

Helen Bradley is a Lifestyle journalist who divides her time between the real and digital worlds, picking the best from both. She writes and produces video instruction for Photoshop and digital photography for magazines and online providers world wide. She has also written four books on photo crafts and blogs at Projectwoman.com.

  • http://www.pixel-tips.com Erin @ Pixel Tips

    I don’t use contact sheets very often anymore, but they do come in handy for smaller shoots and non tech-savvy clients. :-) Thanks for the great tutorial!

  • tdsutter

    Helen, Without a doubt, you produce some of the best and most useful tutorials. Thanks.

  • http://www.projectwoman.com/phototips Helen Bradley

    @tdsutter

    Thank you.. you made my day..

    cheers

    Helen

  • http://www.lonnieray.net Lonnie

    Thanks,,as a new Lightroom user, I need all the help I can get!!!

  • http://r.morales@sbcglobal.net tonyjr

    Is there a way to do this in CS 3 or CS 4 ?
    I had a death in family and needed to make a collage with different size shots on same page . I could do it in pagemaker before [ OS 9 ] but could not figure out how in PS .
    TIA .

  • sylvia

    thank you helen
    i have never used lightroom, but will start now
    Looking forward to reading your tips from now on
    sylvia

  • Dhiraj

    Thanks for the great Lr tutorial.
    Look forward to creating my first contact sheet.

  • http://jaredribic.com Jared

    Very good to know! I’ve been using Photoshop for my contact sheets. I’m going to give this a try. Thanks!

  • Terry Jacobs

    To anyone who may know the answer to my ? it will be much appreciated. I have Lightroom 3 and Im trying to get the rating from within the app. to print on the contact sheet. In particular the star rating on the images. Is there a weay to get it to print under the file name on a contact sheet? Thanks Terry jacobs

  • http://www.thenpg.com Lance

    The National Photographer Group just released a Lightroom plugin that not only creates contact sheets by simply selecting which images the photographer wishes to be included in the sheets, but it also adds QR Codes to each image that the photographer can use the built-in QR Code scanner to locate the images the client has selected.

    The NPG Contact Sheet creator is also fully customizable for those who wish to customize the thumb size and how the images are resized.

    Learn more: https://www.thenpg.com/npg_lightroom_photo_manager

  • Rob S

    This was a very helpful article. Thank you!

  • http://coldwaterjohn.photography.com coldwaterjohn

    If you want the identical image, as in a passport photo for example, printed out as many times as it will fit on an A4, in contact sheet format, how do you have the software repeat the image?

  • Tawna

    Just wondering how I could export or save a contact sheet as a PDF (using LR5)? I need to be able to email contact sheets/proof sheets to clients, and I don’t have my own printer and it would take too much time to have to get it printed elsewhere and then mail it to the client…. I sure hope this can be done on a Mac…. I just subscribed to Adobe CC, (I’m not that software-savvy)….and am hoping I can do what I used to do in Photoshop CS5 (proof sheets, which I saved as PDFS), but with LightRoom….

  • Andi

    how would you make a contact sheet of a before and after photograph?

  • Ashley

    Thanks for providing some reference for a personal project I am working on.

Some older comments

  • Tawna

    July 3, 2013 01:27 pm

    Just wondering how I could export or save a contact sheet as a PDF (using LR5)? I need to be able to email contact sheets/proof sheets to clients, and I don't have my own printer and it would take too much time to have to get it printed elsewhere and then mail it to the client.... I sure hope this can be done on a Mac.... I just subscribed to Adobe CC, (I'm not that software-savvy)....and am hoping I can do what I used to do in Photoshop CS5 (proof sheets, which I saved as PDFS), but with LightRoom....

  • coldwaterjohn

    February 4, 2013 02:51 am

    If you want the identical image, as in a passport photo for example, printed out as many times as it will fit on an A4, in contact sheet format, how do you have the software repeat the image?

  • Rob S

    August 12, 2012 10:31 pm

    This was a very helpful article. Thank you!

  • Lance

    May 22, 2012 09:45 am

    The National Photographer Group just released a Lightroom plugin that not only creates contact sheets by simply selecting which images the photographer wishes to be included in the sheets, but it also adds QR Codes to each image that the photographer can use the built-in QR Code scanner to locate the images the client has selected.

    The NPG Contact Sheet creator is also fully customizable for those who wish to customize the thumb size and how the images are resized.

    Learn more: https://www.thenpg.com/npg_lightroom_photo_manager

  • Terry Jacobs

    March 29, 2012 03:18 pm

    To anyone who may know the answer to my ? it will be much appreciated. I have Lightroom 3 and Im trying to get the rating from within the app. to print on the contact sheet. In particular the star rating on the images. Is there a weay to get it to print under the file name on a contact sheet? Thanks Terry jacobs

  • Jared

    March 3, 2012 07:47 am

    Very good to know! I've been using Photoshop for my contact sheets. I'm going to give this a try. Thanks!

  • Dhiraj

    February 26, 2012 12:31 pm

    Thanks for the great Lr tutorial.
    Look forward to creating my first contact sheet.

  • sylvia

    February 25, 2012 05:20 pm

    thank you helen
    i have never used lightroom, but will start now
    Looking forward to reading your tips from now on
    sylvia

  • tonyjr

    February 24, 2012 11:27 am

    Is there a way to do this in CS 3 or CS 4 ?
    I had a death in family and needed to make a collage with different size shots on same page . I could do it in pagemaker before [ OS 9 ] but could not figure out how in PS .
    TIA .

  • Lonnie

    February 24, 2012 03:25 am

    Thanks,,as a new Lightroom user, I need all the help I can get!!!

  • Helen Bradley

    February 21, 2012 05:08 am

    @tdsutter

    Thank you.. you made my day..

    cheers

    Helen

  • tdsutter

    February 21, 2012 02:07 am

    Helen, Without a doubt, you produce some of the best and most useful tutorials. Thanks.

  • Erin @ Pixel Tips

    February 20, 2012 12:31 am

    I don't use contact sheets very often anymore, but they do come in handy for smaller shoots and non tech-savvy clients. :-) Thanks for the great tutorial!

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