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If your photography focuses on people, or if you often find yourself working with several members in a crew, a call sheet might be something you want to make sure is a part of your production. Whether for a 5-member wildlife photography team, a commercial advertising shoot or a family portrait many photographers can help their production with this simple little document.
A call sheet is usually one – sometimes two – pages of a document that have all the information everyone in your cast and crew need to know before a photo shoot. They contain such critical information as the photographer’s contact information, crew and cast names, location details and address, special requests, concept details and more. Essentially, it’s the master sheet to make sure everyone is on the same page.
Forms can vary per photographer – some like to add special design work that conforms to their brand, others prefer multi-page documents with advertising photo shoots with a very high production value – but I’ve created one I like to use for personal test concepts and other medium-small production photo shoots.
Here’s what I recommend having on yours, and you can add more or less per your own preference. I’ve included a real one of my own from a recent test photo shoot as an example. This is all done in a simple word doc using two columns up top and one column below for the special instructions.
So why do you need a call sheet? Because it makes everyone’s life easier – especially your client and crew. Remember photography isn’t just a product it’s a service too. Be sure to add this extra step of service to your photography. It’s easy and definitely worth it.